Assign someone to update the action item list in real-time during your meetings. Maintain a list of action items separate from your agendas and minutes, so you have a single place everyone can go to view their action items.
Add notes/ minutes directly to the file so everyone can review. Place the agenda in a place where everyone has access and can review and contribute.Spend more time on solving problems and creating plans instead of just status updates that could be given by email or other more efficient methods. For example, “We'd like to recognize Sarah and those that worked with her on project X for the amazing progress they've made." Be careful to recognize team efforts and not just individuals, because recognition given to a single person for a team effort can quickly cause resentment among those who did not get recognized. Make sure you identify what you hope to accomplish.Send the agenda out prior to the meeting.Hold team meetings at the same time and place each week.
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